Fuel Rebate Solution Management Features
The Fuel Rebate Solution System provides a complete solution for managing fuel transactions and preparing diesel rebate reports.
Fuel Purchase Tracking
Record all fuel purchases with detailed information, including:
Supplier details
Purchase date
Quantity purchased
Purchase price
Storage unit allocation
Benefits:
Keep a complete history of fuel invoices and deliveries
Ensure accurate data for rebate calculations
Avoid lost or missing purchase records
Storage Unit Management
Bulk fuel storage tanks can be created in the system to manage:
Fuel purchases received
Transfers to fuel bowsers or vehicles
Opening and closing balances
Stock movement history
Benefits:
Track opening and closing balances
Monitor fuel movement from storage to transfer units
Prevent stock discrepancies and losses
Transfer Unit Management
Transfer units, such as fuel bowsers or fuel trucks, can be used to distribute fuel from storage units to vehicles and machinery.
The system records all transfers and dispensing transactions linked to each unit.
Benefits:
Record transfers to vehicles and machinery
Ensure accurate stock levels per unit
Link transfers to drivers and operational areas
Vehicle and Equipment Tracking
Operational vehicles and machinery can be registered and tracked in the system.
Information captured includes:
Vehicle identification
Opening fuel balances
Vehicle type
Assigned drivers
Operational activities
Benefits:
Track fuel per tractor, truck, excavator, loader, or generator
Calculate fuel consumption per kilometre or operational hour
Identify inefficiencies and potential losses
Driver & Operator Tracking
Drivers and machine operators can be assigned to vehicles or fuel transactions.
The system records:
Driver activity
Fuel dispensing records
Vehicle usage per driver
Benefits:
Track fuel usage per driver or operator
Monitor performance and consumption
Improve accountability across operations
Operational Areas and Work Types
Fuel usage can be linked to specific operational activities to support rebate claims.
Examples include:
Farm sections or fields
Mining areas
Construction zones
Depot operations
Work descriptions and product types can also be recorded.
Benefits:
Track fuel by farm field, mining site, or construction zone
Link diesel usage to specific work types or produce/product types
Ensure only qualifying fuel is included for SARS rebates
Fuel Consumption Monitoring
The system calculates detailed fuel usage statistics including:
Fuel consumption per vehicle
Fuel consumption per driver
Fuel usage per operational area
Kilometres per litre
Potential fuel losses
Automatic Fuel Stock Management
Fuel stock levels are automatically calculated for:
Storage units
Transfer units
Vehicle dispensing
The system provides clear opening and closing balances for every reporting period.
Benefits:
Opening and closing balances for storage and transfer units
Vehicle fuel consumption per km or hour
Operational area fuel usage
Rebate per qualifying transaction
SARS-Compliant Reports
The Fuel Rebate Solution System generates structured reports required for diesel rebate submissions.
Reports include:
Fuel purchase records
Storage unit reports
Transfer unit reports
Vehicle transaction reports
Driver transaction reports
Fuel dispensing records
Opening and closing balances
These reports help businesses prepare compliant submissions to SARS.
Benefits:
Purchase and stock history
Vehicle and driver fuel usage
Operational area and activity breakdown
Rebate calculations per transaction
Shareable with accountants for review
Accountant Collaboration
Invite accountants to access reports securely.
Benefits:
Simplify rebate submissions
Maintain transparency and compliance
Reduce administrative workload
Take Control of Your Fuel Usage Today
Sign up now and start tracking all fuel purchases, transfers, and dispensing in one secure system. Simplify diesel rebate reporting and maximise your savings.